FAQs

We know you will have many questions about attending the conference. We have tried to answer them here for you, if we haven’t answered your question please let us know and we will do our best to provide you a response and answer the question for others. The best way to get in touch is by email – info@conference.rotaryzone8.org

Registration

Tickets go on sale on 1st June 2022, a limited number of early bird tickets are available until sold out. General tickets are on sale until 21st October.

The conference ticket includes access to amazing speakers in keynote sessions, dynamic breakouts to generate action, new connections in our showcase and morning tea, lunch and afternoon tea. The Saturday Night Gala Dinner and Awards Night is not included in the Conference Ticket.

Yes, when registering you can indicate that you would like a letter of invitation. Your registration will be reviewed and a letter of invitation will be emailed to you within 14 days. 

The below fees apply when cancelling a conference ticket:

  • Cancellation with greater than 7 days notice before the event will result in a full refund of the amount paid less a $20 processing fee
  • Cancellation with less than 7 days to the event will result in no refund

A change of mind does not constitute a valid reason for cancellation.

Extenuating circumstances

  • COVID – if you are unable to attend the conference due to contracting COVID-19 or becoming a contact that is required to isolate under Government restrictions, a full refund less $20 processing fee will be available upon presentation of sufficient documentation
  • Other extenuating circumstances will be considered on a case by case basis by the Conference Committee

Refunds must be requested via email to info@conference.rotaryzone8.org

Canberra

Canberra is accessible by plane, car, bus and train. Air travel to Canberra can be more expensive than air travel to Sydney so if this is a concern for you we recommend looking into buses to Canberra from Sydney, these run every hour and are a convenient way to travel between Sydney and Canberra.

Canberra has plenty of accommodation options available. The conference will be held at the National Convention Centre Canberra and we recommend staying in one of the city accommodations nearby. The conference committee has secured a number of discounts for attendees which can be accessed by going to the accommodation page.

Conference

The conference team is working hard to put together an engaging program for you. Details of the speakers and program will be released in the coming weeks.

Registration will open at 4pm on Friday 28th October. The opening ceremony will be held at 5:30pm on Friday 28th and be followed by a welcome reception.

If you have something that you would like to share with other Rotarians and Rotaractors from our zone you can fill out our breakout expression of interest form. This will let us know what topic you are interested in presenting on and how we can get in touch with you!

At this stage it is our priority to deliver an excellent in person conference. Hybrid and recorded options are also being considered but have not been confirmed.

Showcase

You can register now. Go to https://conference.rotaryzone8.org/showcase-registration/ and click on the link under Booking showcase stand.

The figure of $700 does apply to all groups wishing to have a stand.  This does not include registration to attend the conference however it does include Saturday lunch for two.

The cut-off date to register for a stand is 30 September 2022

Only the 3m x 2m stand format is available. However, a stand may be shared with one other exhibitor. Where the stand is shared the exhibitor making the booking is responsible for managing the stand.

No, only the 3m x 2m stand format is available.

The fee includes the cost of hiring the expo space (discounted for the conference) and all equipment associated with the showcase for which the costs have to be shared by all.

Costs have been kept as low as possible and are significantly cheaper than previous zone conferences.

Home hosting is available for both delegates attending the conference and those exhibiting in the showcase hall.